Saturday, February 09, 2008

Time Management

Basic of Time Management. Got it from friendster bulletin.

1)Managing the decision making process, not the decisions.
-Decision making process should be the focus because decision that is made cannot be change nor regret on it. Hence, plan wisely and make it right before any decision is done.

2)Concentrating on doing only one task at a time.
-Our brain are very selective on doing task and receiving information that is important to us. Focus and concentration can increase our effectiveness in doing a task. Less mistake will be done.

3)Establishing daily, short-term, mid-term, and long-term priorities.
-The reason behind this planning is because it will let us aware of our goals and our time. Little by little our time can be used wisely. Not wasting it with unproductive work. If we only have one long-term priorities, we might feel frustrated when we reach only part of our goals. It will eventually discourage us and lead to unfinished task.

4)Handling correspondence expeditiously with quick, short letters and memos.
-Save time but do remember your manners.

5)Throwing unneeded things away.
-When we said throwing away, doesn't mean that you really throw it away. Sometimes, unneeded things doesn't mean it is not important, it might be important in the future. Just keep it in a place that doesn't disturb your working process.

6)Establishing personal deadlines and ones for the organization.
-A timeframe is similiar with setting priorities. It will guide the person and not wasting any time.

7)Not wasting other people's time. Ensuring all meetings have a purpose,time limit, and include only essential people.
-When we don't waste other people's time, it also means that we respect them. Eventually, we save time.

8)Getting rid of busywork.
-Busy doesn't mean it is good. More important is to get the right job done in the right time. Busying doing unproductive work will not help us in managing our time.

9)Maintaining accurate calendars; abide by them.
-Always follow your rules that is set because your effectiveness based on it. Any mistake or wrong doings can be known immediately.

10)Knowing when to stop a task, policy, or procedure.
-To say "Yes" is easy, but saying "No" is a tough job. When you see there's problem in something, always follow your instinct and say "No".

11)Delegating everything possible and empowering subordinates.
-Effective teamwork with fully used potential can really management the task well.

12)Keeping things simple.
-KISS, Keep It Short and Simple. It is not asking you to make everything short and simple but to simplify things so that it can be done faster without losing it original purpose.

13)Ensuring time is set aside to accomplish high priority tasks.
-Similar to point 3 & 9.

14)Setting aside time for reflection.
-After making a decision and done the work, an evaluation helps to improve on the next task that is similar with this one. Hence, indirectly reduce and manage the time for the next task.

15)Using checklists and To-Do lists.
-A way to remind you of your priorities. It helps since human only have such capacity of memory to remember things at certain moment.

16)Adjusting priorities as a result of new tasks.
-Similar with point 3. Priorities can be divided by 2. Importancy and Urgency of that task. Task that is important and urgent should be put in the 1st priority.

Schedule a regular time to plan your activities. If time management is important to you, then allow the time to plan it wisely.

*To make it simple, just pretend that you are a lazy person like me, and you want to do things fast, simple, easy and stick to the goals.

"Time is precious, dont waste it but use it wisely"

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